Responsible to the VP of Finance and Administration/Treasurer for planning and organizing the day-to-day operations of the campus post office and performing various mail service functions.
* Plan and organize the day-to-day operation of the campus post office
* Keep up on postal regulations and cost of postage.
* Ensure incoming and outgoing mail is processed on schedule and in a timely manner.
* Assign mailbox numbers for new students and faculty in the Colleague system and delete mailbox numbers in Colleague system as warranted, i.
e.
after graduation, when a student withdraws, etc.
* Perform audits of stamp and supply inventory and place orders to maintain inventory.
* Schedule, train, and supervise both staff and student employees.
* Keep the training manual up to date and in electronic format.
* Remain within the operating budget.
* Keep up to date with trainings and use systems available for professional development.
* Process incoming mail including campus mail, USPS, and additional mail carriers
* Pick up mail from the Pella Post Office and Central Hall and deliver packages across campus as necessary.
* Sort and distribute mail, categorize packages, and sort business reply mail.
* Forward mail.
* Process outgoing mail
* Determine proper mail carrier.
* Meter mail using mail software to charge back to each department.
* Prepare money for USPS and required daily USPS and UPS reports in Excel.
* Perform audits of cash on hand.
* Provide window services
* Sell stamps and postage according to USPS regulations.
* Process special mailing requests including registered, certified, and insured mail.
* 9:00 am - 3:30 pm
* Shift hours may vary including evenings, weekends, and college closure periods.
*Requirements:*
* High school degree or equivalent.
Minimum of one-year administrative office experience.
* Ability to lift, pull or push up to 50 pounds and stand consistently up to 4 hours.
* Valid driver's license.
Job Type: Full-time
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* Day shift
* Monday to Friday
* Weekends as needed
Ability to Relocate:
* Pella, IA 50219: Relocate before starting work (Required)
Work Location: In person
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